Architects Project Budgeting Application

Architects Project Budgeting Application
Client: Т+Т Architects architectural firm
Developer: TriAPrint (www.3a-print.ru)
Development Platform: FileMaker Pro
Development Date: Q1 2013
Additional Modules. Q3 2015

Architects Project Budgeting System was developed specifically for a Moscow architectural firm that works both in architectural engineering and interior design.

Key system functions and specifications:

• Partners database (organizations and contact persons) – customers, vendors, contractors
• Maintaining a database of company employees and system users with different authorization levels and functions
• Project budgeting
• Project scope definition
• Project budget definition
• Planning the employees workload, estimating planned personnel costs. Calculating cost and final price
• Project risk analysis and contingency cost estimation
• Subcontracting: record subcontractor quotes, select bid winners based on pre-set system criteria
• Generating a project commercial proposal in PDF format specifying the scope of work, project milestones, contract price
• Project follow-up and reporting
• Project milestones
• Invoicing and payment control
• Registering incoming (from clients) and outgoing (project costs, overheads) payments
• Issuing certificates of completion for the project activities
• Maintaining a database of invoices, payments, certificates of completion
• Monitoring current account balance
• Logging man-hours distributed across active projects
• Generating timesheets
• Reporting actual man-hours
• Reporting project execution status
• Generating annual payment planning report

In 2015, T+T Architects expanded operations, and its information system had to be upgraded. The following modules were added:

• Commitments (employees tasks)
• Task calendar
• Org chart (corporate organization tree)
• Gantt chart showing project milestones and employee workload
• Employee attendance schedule (vacations, business trips, sick leaves, etc.)