Architects Project Budgeting Application
Client: Т+Т Architects architectural firm
Developer: TriAPrint (www.3a-print.ru)
Development Platform: FileMaker Pro
Development Date: Q1 2013
Additional Modules. Q3 2015
Architects Project Budgeting System was developed specifically for a Moscow architectural firm that works both in architectural engineering and interior design.
Key system functions and specifications:
- Partners database (organizations and contact persons) – customers, vendors, contractors
- Maintaining a database of company employees and system users with different authorization levels and functions
- Project budgeting
- Project scope definition
- Project budget definition
- Planning the employees workload, estimating planned personnel costs. Calculating cost and final price
- Project risk analysis and contingency cost estimation
- Subcontracting: record subcontractor quotes, select bid winners based on pre-set system criteria
- Generating a project commercial proposal in PDF format specifying the scope of work, project milestones, contract price
- Project follow-up and reporting
- Project milestones
- Invoicing and payment control
- Registering incoming (from clients) and outgoing (project costs, overheads) payments
- Issuing certificates of completion for the project activities
- Maintaining a database of invoices, payments, certificates of completion
- Monitoring current account balance
- Logging man-hours distributed across active projects
- Generating timesheets
- Reporting actual man-hours
- Reporting project execution status
- Generating annual payment planning report
In 2015, T+T Architects expanded operations, and its information system had to be upgraded. The following modules were added:
- Commitments (employees tasks)
- Task calendar
- Org chart (corporate organization tree)
- Gantt chart showing project milestones and employee workload
- Employee attendance schedule (vacations, business trips, sick leaves, etc.)